Missouri-based Freeman Health recently implemented online check-in and digital patient queuing in two of their urgent care clinics. Freeman’s ‘Save My Spot’ strategy aimed to reduce wait times and bring in new patient volume. The queuing system automates patient expectations and gives staff much better control over influencing patient arrival patterns by throttling down time slots during their busiest hours and opening up slots during typically slower parts of the day.
Delivering new patient volume
Freeman Urgent Care Director Kayla Martinez summarizes the appeal of Save My Spot for her patients as something akin to “…call ahead seating at a restaurant, you can get your name in line and then do your waiting at home or in your office.”* Patients can plan out their visit at the time of day most convenient for them and avoid sitting in a waiting room when they’re not feeling well with other patients who may have contagious illnesses such as flu.
Patients immediately caught on to this idea. In the first two months:
Doubling the % of 5-star Google reviews
Freeman has also seen an immediate uptick in positive Google reviews. Patients consistently praised the convenience of the service. ER Express’ reputation management feature elicits patient feedback via SMS text and then prompts the happiest patients to share their feedback on Google. Good reviews based on the convenience of the service, as well as the use of our built-in text survey which prompts the happiest patients to leave their feedback on the Google for the facility they visited, have started rolling in as well. Case in point, Freeman Urgent Care at Webb City received three new 5-star Google reviews in a 24-hour period following the online check-in go-live. Summary of the stats**:
Here’s a preview of the good things patients had to say:
Getting the word out: digital marketing + local news + traditional signage
Freeman’s marketing team launched a very effective campaign to publicize Save My Spot in its community by combining digital promotion, local news reach and street side signage.
The full embrace by Freeman’s operational and clinical leaders combined with a savvy marketing campaign points to future increases in new patient volume, 5-star Google reviews, and overall usage of the online check-in service.
**As of 2/19/2020; based n patient reviews posted for Freeman’s Webb City clinic
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